Events Co-ordinator

Schools North East Trading Ltd is the trading arm of the charity Schools North East. We are recruiting a highly motivated Events Co-ordinator to join our small but successful team. This position offers tremendous opportunity to shape and implement programmes that make a real difference in schools. It is a fast paced role that requires someone with a strong sense of pride in their job and who is willing to go above and beyond to help achieve the goals of the charity.

If you want to be part of a small, dedicated and passionate team bringing your skills to support these goals we would love to hear from you.

The Role

This is a unique opportunity to develop in a role within a small team playing an important part in delivering our events programme to support the wider work of the charity.  It’s all about the people. Always is and always will be, people matter more than anything and we care about those we work with and those we serve. We are all about building trust-based relationships and establishing win-win partnerships.  We are passionate about our work. We care about results and get things done. Above all, we have a passion for what we do and we are proud of what we accomplish.  As a team, we are motivated by the vision of Schools North East ensuring there is always purpose to our work.  We want to succeed, to make a difference, to be the future, and to support education in our region.

As part of the team we offer:

• Office working in the centre of Newcastle
• Option to work at home on a Friday
• Generous holidays – 30 days per year plus bank holidays
• Contributory pension scheme
• Competitive salary
• Some travel throughout the region and sometimes nationally, on event days.

Core Objectives

As Events Co-ordinator you will support both the Events Manager and Deputy Events Manager in delivering a significant events calendar to help raise the profile of the organisation, and our region, nationally.  Mobile and willing to travel both within the region and nationally when required, you will have experience of, or an interest in, supporting and developing complex events. With a can-do attitude and willing to learn about education within the North East, you will support the delivery and expansion of a busy and dynamic events programme that includes at least 6 major conferences, an extensive webinar programme, as well as single issue events and celebrations. The role will include a diverse range of tasks from initial programme development through to on the day delivery.  You will also represent the charity externally, including helping to develop a network of speakers and Commercial Supporters to support the income generation and sustainability of both the charity and its trading arm. Working closely with the wider team to support the development of the Schools North East membership programmes you will maintain excellent relationships with existing and potential stakeholders.An understanding of the education environment and the region’s schools will be an advantage, but not essential. You will work under the Events Manager and Deputy Events Manager but also with the wider Schools North East Team.

Key Tasks

• To assist in the development, production and delivery of events from proposal onwards;
• To assist in the delivery of events on time, within budget, that meet (and hopefully exceed) expectations, completing administrative tasks to a high standard; 
• Coordinating aspects of the planning process with the Events Manager, Deputy Events Manager and external providers to ensure events are delivered efficiently including but not limited to; venues, audio visual suppliers, catering etc;  
• To assist in communicating and maintaining timelines and priorities on every event;
• Tracking other education events in the North East and nationally;
• Assist in building strong relationships with key stakeholders;
• Undertaking operational and administrative functions to ensure both physical and virtual events are delivered efficiently; as well as administrative functions around delegate bookings, sponsorship bookings and CRM system;
• Travelling to on-site inspections as required;
• Producing a regular events bulletin to inform our members of upcoming events;
• Researching and gathering venue details, collecting pricing and capacity information to aid the planning of the events programme;
• To work as an integral member of a small team, willing to undertake tasks as needed to deliver the aims of Schools North East;
• Ensuring excellent customer service and quality delivery;

How To Apply

Please submit a full and complete CV, along with a cover letter of no more than two pages of A4, to: recruitment@schoolsnortheast.com. Your cover letter should link your skills and experience to the job description. Please note: failure to submit a cover letter will result in you not reaching the shortlist stage.

If you would like an informal conversation prior to applying please request a phone call via email.

We will be interviewing on a rolling basis and reserve the right to close the position earlier than the closing date, we therefore recommend early applications.

If you are interested in this position but feel you do not have the relevant experience please get in touch for an informal chat.

We endeavour to provide feedback to all applicants. If you are still waiting to hear from us 28 days after applying please assume your application was not successful.